Data Management: DMS Budgeting

• Infrastructure costs that are included in institutional overhead
• Costs associated with the routine conduct of research, including costs associated with collecting or gaining access to research data
• Costs that are double charged or inconsistently charged as both direct and indirect costs

DMS costs should be included in the budgets of NIH grants application and must be labeled as “Data Management and Sharing Costs”:

• R&R Detailed Budget – Include the DMS costs in line item “F. Other Direct Costs”
• PHS 398 Modular Budget – Include the DMS costs in the “Additional Narrative Justification” attachment of the modular budget form.

Include a brief budget justification including type and amount of scientific data to be preserved and shared, the name of the repository to be used, and general cost categories. The justification must be labeled as “Data Management and Sharing Justification” and should be no more than half a page.

• R&R Detailed Budget Form – Use “Budget Justification” attachment.
• PHS 398 Modular Budget Form – Use the “Additional Narrative Justification” attachment.

All allowable costs submitted in the budget requests must be incurred during the award period, even for scientific data and metadata preserved and shared beyond the award period. Costs submitted in budget requests in NIH grant proposals must be spent during the granting period, not before or after. 

• Curating data

• Developing supporting documentation

• Formatting data according to accepted community standards, or for transmission to and storage at a selected repository for long-term preservation and access

• De-identifying data

• Preparing metadata to foster discoverability, interpretation, and reuse

• Local data management considerations, such as unique and specialized information infrastructure necessary to provide local management and preservation (for example, before deposit into an established repository)